IDF WDS 2020
Booking Form (Accommodation, Tours & Transfers)

IMPORTANT: Please click here if you're travelling to South Africa with your Child / Children

To register, kindly complete one form per delegate.

DELEGATE INFORMATION

*Title: *Last Name:
*First Name:
(for badge)
Middle Name:
Nationality: Gender:
Invitation Letter Required: Yes / No
Do you agree that your name and email address can be given to sponsors of the congress: Yes / No
*Organisation/Institute/Trust: *Position:
This is my:
(please select)
Private / Institution    
Address: City:
State/Province: ZIP/Post Code:
Country:
Work/Business Telephone Number:
(Country code/city code/number)
Fax:
(Country code/city code/number)
*E-Mail: *Verify E-Mail:
Mobile/Cell Number:
Special Dietary Requests: All meals provided are Halaal. Kosher meals can be arranged at an extra cost (price on application).
Vegetarian: Yes / No / Other If other, specify:
Other Requests
Other Special Requests:
(Please specify any access needs you have e.g. wheelchair user, mobility difficulties, hearing impaired etc.)
   

*Compulsory fields.

Accompanying Persons

Please complete the information below for accompanying person(s).

1st Accompanying Person

Title: Last Name:
First Name: Middle Name:
Nationality:    
Vegetarian: Yes /No /Other If other, specify:
Other Request:    

2nd Accompanying Person

Title: Last Name:
First Name: Middle Name:
Nationality:    
Vegetarian: Yes /No /Other If other, specify:
Other Request:    

3rd Accompanying Person

Title: Last Name:
First Name: Middle Name:
Nationality:    
Vegetarian: Yes /No /Other If other, specify:
Other Request:    


A - AIRPORT TRANSFERS

If you would like to book transfers between Cape Town International Airport and the appointed accommodation in the City Centre, please fill out the details below. A pre-booked and pre-paid transfer costs R375.00 per person, one way. Transfers not paid in full by the 27 August 2020, will be cancelled automatically. These will need to be re-booked with full payment to secure the services.

Transfer Date
Pick Up Point
Flight No.
Flight Arrival or Departure Time
Drop off Point
Arrivals Hall
(International or Domestic)
No. of people
TOTAL
Cape Town Int. Airport
Cape Town Int. Airport
TOTAL: A - Airport Transfers

Arrival Airport Information:

On arrival at Cape Town International Airport, collect your luggage and proceed to the main arrivals' hall. Look out for a representative from Aqua Tours who will be holding a board with your name on it. Should you encounter problems locating the Meet and Greet representative, please call the contact numbers available on your transfer voucher.

Cancellation policy:

All transport is subject to Turners and their appointed service providers' terms and conditions. Once confirmed, transfers will be subject to a 100% (percent) cancellation fee if cancelled within 48 hours of the service date, without reasonable cause or beyond the delegates' control i.e. flight delay or cancelled flight.
An amendment fee of R230.00 applies to all changes made to confirmed reservations. The above conditions apply unless otherwise specified in writing.

A - ACCOMMODATION

For full details of the hotels, please click on the hotel name below.

Please select the hotel of your choice from this list, and indicate your preference in the space provided.

All rates are quoted in South African Rand (ZAR) and are subject to change. Rates include VAT at 15% and 1% Tourism Levy. Hotel rates are per room, per night and include either a Continental or full English breakfast.

Rates for self-catering apartments are quoted in South African Rand (ZAR) and are subject to change. Apartment rates include 15% VAT, NO meals included.

Accommodation Cancellation Policy:

Cancellations must be submitted to Turners in writing. You may cancel your reservation up to the 23rd July 2020 with a full refund less an administration fee of ZAR 230.

Reservations cancelled after the 23rd July 2020 will attract the following cancellation penalties:

  1. 59 - 31 Days - 50% Cancellation fees apply
  2. 30 - 0 Days - 100% Cancellation fees apply
An amendment fee of ZAR 230.00 applies to all changes made to confirmed reservations after the 01st September 2020.

Should you reduce the length of your stay upon arrival at the hotel, the hotel will change cancellation fees for the nights that you will no longer be using. For group reservations terms and conditions, these will be outlined in group contracts.

1st Choice: 2nd Choice:
Arrive Date: Depart Date:
No. of Nights: Name of Person with whom
you are sharing the room:
In the event that my preferred hotel is not available, please book me in a category of accommodation which is:
Similar / Higher / Lower
Special Dietary Requests:
Vegetarian Meal, etc.
Special Hotel Requests:
e.g. Non Smoking Room, Physically Disabled etc.

For group bookings of ten (10) people or more please email Bruce Rumble - brucer@turnersconferences.co.za.

Full payment is required with this application to confirm the hotel reservation. All incidentals are to be settled upon departure from the hotel.

Single Room - King or Queen bed in room with one occupant
Double room - King or Queen bed in room with two occupants sharing
Twin room - Two Beds or two standard doble beds in room with two occupants sharing

For your convenience kindly utilise the following currency converter which will assist in determining the rates of exchange from South African Rands to your local currency.
Currency converter - http://www.gocurrency.com/

Hotel Name Location,
Distance &
Transportation
Room Type
Room
Rate
 
Total
The Westin Cape Town
5 Star
At CTICC Deluxe King Room
Single Occupancy
3400.00
Deluxe Twin Room
Twin Sharing
3750.00
Deluxe King Room
Double Occupancy
3750.00
Executive King Room
Single Occupancy
4000.00
Executive Twin Room
Twin Sharing
4350.00
Executive King Room
Double Occupancy
4350.00
Waterfront Club Room
Single Occupancy
4300.00
Waterfront Club Room
Double Occupancy
4650.00
Grand Deluxe King Room
Single Occupancy
4700.00
Grand Deluxe King Room
Double Occupancy
5050.00
Junior Suite
Single Occupancy
5300.00
Junior Suite
Double Occupancy
5650.00
Executive Suite
Single Occupancy
5600.00
Executive Suite
Double Occupancy
5950.00
Hilton Cape Town
5 Star
Hotel offering shuttle service to and from CTICC once in the morning and evening
City
1.5km from CTICC
King Hilton Guest Room
Single Occupancy
2400.00
Twin Hilton Guest Room
Twin Sharing
2600.00
King Hilton Guest Room
Double Occupancy
2600.00
Southern Sun Cullinan Hotel
4 Star
Adjacent to CTICC
150 meters
Standard Room
Single Occupancy
2721.00
Standard Twin Room
Twin Sharing
3022.00
Standard Room
Double Occupancy
3022.00
Southern Sun Waterfront Hotel
4 Star
Adjacent to CTICC
350 meters
Standard Room
Single Occupancy
2574.00
Standard Twin Room
Twin Sharing
2875.00
Standard Room
Double Occupancy
2875.00
AC Hotel by Marriott Cape Town Waterfront
4 Star
Waterfront
600 meters from CTICC
Guest Harbour King
Single Occupancy
2600.00
Guest Harbour Twin
Twin Sharing
2900.00
Guest Harbour King
Double Occupancy
2900.00
Southern Sun Cape Sun Hotel
4 Star
City
1.7Km from CTICC
Standard Room
Single Occupancy
2120.00
Standard Twin Room
Twin Sharing
2421.00
Standard Room
Double Occupancy
2421.00
The Onyx
4 Star
City
150 meters from CTICC
Studio
Single Occupancy
1800.00
Studio
Double Occupancy
2020.00
Studio Deluxe
Single Occupancy
2070.00
Studio Deluxe
Double Occupancy
2320.00
Standard 1 Bedroom
Single Occupancy
2070.00
Standard 1 Bedroom
Double Occupancy
2320.00
1 Bedroom Deluxe
Single Occupancy
2390.00
1 Bedroom Deluxe
Double Occupancy
2670.00
2 Bedroom
Single Occupancy
3320.00
2 Bedroom
Double Occupancy
3660.00
Protea Hotel North Wharf
4 Star
City
650 meters from CTICC
1 Bedroom Apartment
Single Occupancy
2674.00
1 Bedroom Apartment
Double Occupancy
2976.00
The Harbour Bridge Hotel
4 Star
Quays
450 meters to CTICC
Luxury Room
Single Occupancy
1902.00
Luxury Room
Twin Sharing
2107.00
Luxury Room
Double Occupancy
2107.00
Radisson Blu Hotel & Residence
4 Star
Hotel offering shuttle service to and from CTICC once in the morning and evening
City
650 meters to CTICC
Standard Room
Single Occupancy
2140.00
Standard Room
Twin Sharing
2393.00
Standard Room
Double Occupancy
2393.00
Portswood Hotel
4 Star
V&A
2.6km from CTICC
Standard Room
Single Occupancy
2111.00
Standard Room
Twin Sharing
2500.00
Standard Room
Double Occupancy
2500.00
Commodore Hotel
4 Star
V&A
2.7km from CTICC
Standard Room
Single Occupancy
2367.00
Standard Room
Twin Sharing
2756.00
Standard Room
Double Occupancy
2756.00
Park Inn by Radisson
4 Star
City
450 meters from CTICC
Superior King Room
Single Occupancy
1615.00
Superior Twin Room
Twin Sharing
1816.00
Superior King Room
Double Occupancy
1816.00
Junior Suite
Single Occupancy
1817.00
Junior Suite
Double Occupancy
2018.00
The Icon Luxury Apartments
4 Star
Self-contained apartments. Breakfast is not included in rate.
City
1.4Km from CTICC
Studio Apartment
Maximum of 2 persons
1250.00
1 Bedroom Apartment
Maximum of 2 persons
1350.00
2 Bedroom Apartment
Maximum of 4 persons
1850.00
Canal Quays Luxury Apartments
4 Star
Self-contained apartments. Breakfast is not included in rate.
City
1.4Km from CTICC
Studio Apartment
Maximum of 2 persons
1350.00
1 Bed Standard Apartment
Maximum of 2 persons
1450.00
2 Bed Standard Apartment
Maximum of 4 persons
1950.00
Hollow on the Square Hotel
4 Star
City
850 meters from CTICC
Standard Queen Room
Single Occupancy
1430.00
Standard Twin Room
Twin Sharing
1680.00
Standard Queen Room
Double Occupancy
1680.00
Holiday Inn Cape Town
4 Star
City
750 meters from CTICC
Standard Queen Room
Single Occupancy
1450.00
Standard Twin Room
Twin Sharing
1650.00
Standard Queen Room
Double Occupancy
1650.00
Best Western Fountains Hotel
4 Star
City
1.0Km from CTICC
Superior Queen Room
Single Occupancy
1211.00
Superior Twin Room
Twin Sharing
1411.00
Superior Queen Room
Double Occupancy
1411.00
SunSquare Cape Town City Bowl
3 Star +
City 1.3Km from CTICC Standard Queen Room
Single Occupancy
2014.00
Standard Twin Room
Twin Sharing
2014.00
Standard Queen Room
Double Occupancy
2014.00
Signature LUX by Onomo Waterfront
Budget Hotel3 Star +
V&A Waterfront 800 meters from CTICC Standard Queen Room
Single Occupancy
1665.00
Standard Twin Room
Twin Sharing
1815.00
Standard Queen Room
Double Occupancy
1815.00
Signature LUX by Onomo Forshore
3 Star +
City
250 meters from CTICC
Standard Queen Room
Single Occupancy
1695.00
Standard Queen Room
Double Occupancy
1880.00
City Lodge V&A
3 Star
V&A Waterfront
800 meters from CTICC
Standard Queen Room
Single Occupancy
1650.00
Standard Twin Room
Twin Sharing
1950.00
Standard Queen Room
Double Occupancy
1950.00
Stay Easy Cape Town City Bowl
2 Star
City
1.2Km from CTICC
Standard Queen Room
Single Occupancy
1282.00
Standard Twin Room
Twin Sharing
1282.00
Standard Queen Room
Double Occupancy
1282.00
TOTAL: A - Hotel Accommodation
TOTAL: A - Hotel Deposit




A - EXCURSION PROGRAMME

Click on the tour code to view more information on each tour.

Please select the tour of your choice and indicate your choice in the space provided.

A deposit of 20% of the total tour value is required within 14 days of booking to confirm the tour reservation.

The balance of the tour price must reach Turners Conferences 45 days prior to the tour departure date. Any tours booked within 45 days of the departure date must be paid in full immediately. The balance of the tour price must reach Turners Conferences before 14 August 2020. Full payment is due immediately for bookings made after 14 August 2020.

All tours are subject to Turners and their appointed tour operators' terms and conditions. Once confirmed, tours will be subject to a cancellation fee if cancelled before 25 August 2020. No refunds will be made for cancellations received after 25 August 2020.

Cancellation fees: Refunds will be permitted for bookings cancelled within the following time periods, prior to departure:
More than 90 Days: Full refund less R228.00 administration fee per tour
90 Days & 60 Days: Full tour price less 20%
60 Days & 30 Days: Full tour price less 50%
30 Days & 0 Days: No refund

An amendment fee of R230.00 applies to all changes made to confirmed reservations. The above conditions apply unless otherwise specified in writing.

HALF DAY TOURS

Code
Tour Name
Time
Date
Cost Per Person
(ZAR)
No of Adults
No of Children
(under 12)
TOTAL
CAM01
Cape Town City, Table Mountain &
Noon Gun

(Morning)
08:00-12:30
650
TAM01
Township Tour
(Morning)
08:45-12:45
630
TPM02
Township Tour
(Afternoon)
14:00-18:00
630
PAM01
Cape Point Tour
(Morning)
07:45-12:45
930
WPM02
Winelands Tour
(Afternoon)
13:45-18:00
780
HEL01
Helicopter Flip
(Morning)
10:00
1125
HEL02
Helicopter Flip
(Afternoon)
16:00
1125
TOTAL: Half Day Tours

FULL DAY TOURS

Code
Tour Name
Time
Date
Cost Per Person
(ZAR)
No of Adults
No of Children
(under 12)
TOTAL
AGR01
Aquila Private Game Reserve
06h00-18h00
2930
FCP01
Cape Point & Cape of Good Hope
08h15-18h00
1300
ROB01
Cultural Tour & Robben Island Ferry
08h45-18h00
1320
FWL01
Winelands Tour
08h15-18h00
1070
FCW01
Cape Point & Winelands
07h45-18h00
1500
SCD01
Shark Cage Diving
05h15-15h00
On request
2950
TOTAL: Full Day Tours

OVERLAND TOURS

Code
Pre / Post
Tour Name
Date
Cost Per Person
(ZAR)
No of Adults
No of Children
(under 12)
TOTAL
PREUMK
Pre
Kruger Fly in Safari
Luxury Lodge, 4 star option
21-23 Sep
POSUMK
Post
Kruger Fly in Safari
Luxury Lodge, 4 star option
02-04 Oct
PREKLF
Pre
Kruger Fly in Safari
(Luxury Lodge) 5 star
21-23 Sep
POSKLF
Post
Kruger Fly in Safari
(Luxury Lodge) 5 star
02-04 Oct
PREEC
Pre
Eastern Cape Private Game Reserve
21-23 Sep
POSEC
Post
Eastern Cape Private Game Reserve
02-04 Oct
PREVFZ
Pre
Victoria Falls Trip Zambia
21-23 Sep
POSVFZ
Post
Victoria Falls Trip Zambia
02-04 Oct
PREVFC
Pre
Victoria Falls Trip - Zimbabwe
& Botswana
19-23 Sep
POSVFC
Post
Victoria Falls Trip - Zimbabwe
& Botswana
02-06 Oct
PREKRUMOZ
Pre
Kruger and Mozambique combo
18-23 Sep
POSKRUMOZ
Post
Kruger and Mozambique combo
02-07 Oct
TOTAL: Pre & Post Leisure Tour Options

TOTAL: A - EXCURSION PROGRAMME


TOTAL AMOUNT PAYABLE

A - AIRPORT TRANSFERS
B - ACCOMMODATION (Deposit)
C - EXCURSION PROGRAMME
GRAND TOTAL:

PAYMENT DETAILS

Please select your payment option below.

Option 1
Bank Transfer
You must specify your full name and WDS 2020 Conference on your bank transfer. Forward to:
Account Name:Turners Conferences and Conventions Pty Ltd - IDF WDS 2020
Bank:ABSA Bank
Account No.:4060455419
Branch:KZN Business Banking
Branch Code:632005
Swift No.:ABSA-ZA-JJ
(Please fax a copy of your transfer to Turners Conferences +27 31 368 6623)
Final date for Bank Transfer payments will be the 2 July 2019.
All fees associated with Forex payments are for your own account. Please instruct your bank accordingly when processing payment.
Option 2
Credit Card
When opting to process payment by credit card, further instructions will be emailed advising on how to process payment via the online 3D PayGate Portal. A unique reference number will be issued to you.

Please complete this booking form and submit it to the Turners Conferences:

Turners Conferences and Conventions (Pty) Ltd
PO Box 1935, Durban, 4000 South Africa
Telephone: +27 31 368 8000
Fax: +27 31 368 6623
Email: gills@turnersconferences.co.za

All transactions are conducted in terms of Turners Conferences standard conditions of trading. They are published on the Turners Conferences website & available on application.
Without the complete documents, we are unable to process your booking.

Your booking will only be confirmed once payment has been received.

All published prices are subject to change without prior notice. This may be due to currency regulations and/or changes in duties or taxes.

Type this number into the box alongside: