Registraton Form

IMPORTANT: Please click here if you're travelling to South Africa with your Child / Children

To register, kindly complete one form per delegate.

DELEGATE INFORMATION

Title: Last Name:
First Name: Middle Name:
Nationality: Name for Badge:
This is my: Private Address
Institution Address
   
Institution Name: Department:
Institution VAT Number: Contact Person's Name:
Address: City:
State/Province: Post/ZIP Code:
Country:
Telephone:
(Country code/city code/number)
Fax:
(Country code/city code/number)
E-Mail: Mobile/Cell Number:
SAAFoST Member: Yes /No Membership No.:
Special Dietary and Other Requests:
Dietary Requests: Other Requests:

Accompanying Persons

Please complete the information below for accompanying person(s).

1st Accompanying Person

Title: Last Name:
First Name: Middle Name:
Nationality: Invitation Letter Required: Yes / No
Special Dietary and Other Requests:
Dietary Requests: Other Requests:

2nd Accompanying Person

Title: Last Name:
First Name: Middle Name:
Nationality: Invitation Letter Required: Yes / No
Special Dietary and Other Requests:
Dietary Requests: Other Requests:

3rd Accompanying Person

Title: Last Name:
First Name: Middle Name:
Nationality: Invitation Letter Required: Yes / No
Special Dietary and Other Requests:
Dietary Requests: Other Requests:

Section A - REGISTRATION FEES

Registration Fees - South African Rand (ZAR) Only (incl. 14% VAT)
Code (Office Use Only)

Registration Category
Standard
Until 30 June 2015
Late
From 01 July 2015 onwards
No. of
Persons
Amount
*SAAFoST Member Congress Delegate Registration
4 950
5 800
Non Member Congress Delegate Registration
6 400
7 000
**Student Congress Delegate Registration
2 900
2 900
Day Congress Delegate Registration
Applicable dates (7,8,9 September)
2 890
3 000
Please tick day attending if you are as a day delegate only.
Monday, 7 Sep
 
Tuesday, 8 Sep
 
Wednesday, 9 Sep
 
SAAFOST Member Congress Delegate Registration*
including 1 day ILSI SA Workshop
6 090
6 940
Non - Member Congress Delegate Registration
including 1 day ILSI SA Workshop
7 540
8 140
ADSA / DOH Dietician / Nutritionist SAAFoST Member Congress Delegate Registration
including 1 day ILSI SA Workshop
5 748
6 598
ADSA / DOH Dietitian / Nutritionist Non-Member Congress Delegate Registration
including 1 day ILSI SA Workshop
7 198
7 798
Accompanying Person Registration
1 500
Social Functions
Golf
*Please indicate if you are interested in playing a round of golf on Sunday 6 September.
Monday, 7 Sep 2015
 
 
Welcome Reception
*Please note that attendance must be indicated should you wish to attend.
Monday, 7 Sep 2015
0
Gala Banquet
Tuesday, 8 Sep 2015
500
Closing Ceremony and Farewell (cash bar)
*Please note that attendance must be indicated should you wish to attend.
Wednesday, 9 Sep 2015
0
TOTAL: A - Registration

* SAAFoST member: A SAAFoST Member is one in good standing, who has paid all due membership fees by 31 March 2015.

** Students: To qualify for the Student rate, you must send documentary proof that you are in full time study at a recognized educational institution (a valid Student Card or letter from your HOD) and this must accompany your registration form, you must also be a SAAFoST Student Member. If you are employed you do not qualify for a student rate.

What does the Registration Fee cover?

Participants:
Admission to the Scientific Programme, Exhibition, Congress Bag, Final Programme, Certificate of Attendance (where required), Light Lunches, Tea/Coffee Breaks, Welcome Cocktail Party and Farewell.

Accompanying Persons:
Admission to the Welcome Cocktail Party and Exhibition.

*Please note that your attendance to the Welcome and Farewell functions must be indicated when registering.

ILSI SA Workshop, 10 September 2015: Name tag, bag with abstracts, refreshments and lunch.

Cancellation Policy:
The Congress Secretariat must be notified in writing of any cancellations. All approved refunds will be issued after the Congress. An administration fee of ZAR 400.00 will be charged for all cancellations received before 31 May 2015. Please note that no refunds will be made for cancellations after 31 May 2015.

Section B - ACCOMMODATION

For full details of the hotels, please click on the hotel name below.

Please select the hotel of your choice from this list, and indicate your preference in the space provided.

* All rates are quoted in South African Rands (ZAR) and are subject to change. Rates include VAT at 14% and 1% Tourism Levy.

Cancellations must be submitted to Turners Conferences in writing. You may cancel your reservation up to 5 July 2015 with a full refund less an administration fee of ZAR228. No refunds will be made on cancellations received after 5 July 2015. An amendment fee of ZAR228 applies to all changes. Should you reduce the length of your stay upon arrival at the hotel, the hotel reserves the right to charge cancellation fees for the nights that you will no longer be using.

Rates are per room per night and include either a Continental or English breakfast.

1st Choice: 2nd Choice:
Arrive Date: Depart Date:
No. of Nights: Name of Person with whom
you are sharing the room:
In the event that my preferred hotel is not available, please book me in a category of accommodation which is:
Similar / Higher / Lower
Special Dietary Requests:
Vegetarian Meal, etc.
Special Hotel Requests:
e.g. Non Smoking Room, Physically Disabled etc.

A deposit equal to two night's accommodation is required with this application to confirm the reservation. Balance of accommodation must be paid directly to the hotel on arrival.

Single Room: 1 bed in room and 1 occupant | Double Room: 1 bed in room and 2 occupants | Twin room: 2 beds in room and 2 occupants

Hotel Name Room Type
Price
(including 1%
Tourism Levy &
14% VAT
 
Total
HOTELS
Southern Sun Elangeni & Maharani Complex Hotel
4 Star
North Beach - 1.2Km from ICC
Standard Room
Single Occupancy
1,665.00
Standard Twin Room
Double Occupancy
1,966.00
Standard Room
Double Occupancy
1,966.00
Garden Court Marine Parade
3 Star
New Beach - 1.6km from ICC
Standard Room
Single Occupancy
1,311.00
Standard Twin Room
Double Occupancy
1,562.00
Standard Room
Double Occupancy
1,562.00
TOTAL: B - Hotel Accommodation
TOTAL: B - Hotel Deposit

Section C - AIRPORT TRANSFERS

If you would like to book transfers between King Shaka International Airport and the appointed accommodation in the city centre, please fill out the details below. A pre-booked and pre-paid transfer costs ZAR 240.00 per person, one way.
For more information visit http://www.saafost2015.org.za/Transfers.asp.

Transfer Date
Pick Up Point
Flight Time
Flight No.
Drop off Point
Arrivals Hall(International or Domestic)
No. of people
TOTAL
King Shaka Int. Airport
King Shaka Int. Airport
TOTAL: C - Airport Transfers

Section D - EXCURSION PROGRAMME

Click on the tour code to view more information on each tour.

Please select the tour of your choice and indicate your choice in the space provided.

A 20% deposit is required within 14 days of booking to secure the excursion reservation. All excursions are subject to Turners and their appointed tour operators' terms and conditions. Once confirmed, excursions will be subject to a cancellation fee if cancelled before 6 July 2015.
No refunds will be made for cancellations received after 6 July 2015.

Cancellation fees: Refunds will be permitted for bookings cancelled within the following time periods, prior to departure:
More than 90 Days: Full refund less R228.00 administration fee per tour
90 Days & 60 Days: Full tour price less 20%
60 Days & 30 Days: Full tour price less 50%
30 Days & 0 Days: No refund
An amendment fee of R228.00 applies to all changes made to confirmed reservations. The above conditions apply unless otherwise specified in writing.

HALF DAY TOURS

Code
Tour Name
Time
Date
Cost Per Person
(ZAR)
No of Adults
No of Children
(under 12)
TOTAL
DOT01
Durban Orientation
(Morning)
09h00 - 12h00
460
VTH01
Valley of 1000 Hills
(Afternoon)
13h30 - 17h00
670
TOTAL: Half Day Tours

FULL DAY TOURS

Code
Tour Name
Time
Date
Cost Per Person
(ZAR)
No of Adults
No of Children
(under 12)
TOTAL
SZE01
Shakaland Zulu
Experience
08h30 - 16h30
1800
HGR01
Hluhluwe Game
Reserve
07h00 - 19h00
2035
SPT01
Sani Pass / Lesotho
06h30 - 18h30
1925
IST01
Inland Safari
09h00 - 17h00
1590
SLT01
St. Lucia - World
Heritage Site
07h00 - 18h30
1770
TOTAL: Full Day Tours

OVERLAND TOURS

Code
Pre / Post
Tour Name
Date
Cost Per Person
(ZAR)
No of Adults
No of Children
(under 12)
TOTAL
KPF01
Pre
Kruger Fly in Safari
(Luxury Lodge)
3 - 5 Sep
KPF02
Post
Kruger Fly in Safari
(Luxury Lodge)
11 - 13 Sep
ZUL02
Post
Zululand Tour
11 - 13 Sep
DRA01
Pre
Drakensberg Tour
3 - 5 Sep
ECR01
Pre
Eastern Cape Private
Game Reserve
3 - 5 Sep
ECR02
Post
Eastern Cape Private
Game Reserve
11 - 13 Sep
VFZ01
Pre
Victoria Falls Trip -
Zambia
On request
VFZ02
Post
Victoria Falls Trip -
Zambia
On request
VFZB01
Pre
Victoria Falls Trip -
Zambia and Botswana
1 - 5 Sep
VFZB02
Post
Victoria Falls Trip -
Zambia and Botswana
11 - 15 Sep
TOTAL: Overland Tours

TOTAL: D - Excursion Programme

Special Tour Requirements:
(Sharing partner, dietary requirements, etc)

ALL tours are subject to Turners and their appointed tour operators' terms and conditions. Once confirmed, excursions will be subject to a cancellation fee if cancelled before 6 July 2015. No refunds will be made for cancellations received after 6 July 2015.

Cancellation fees: Refunds will be permitted for bookings cancelled within the following time periods, prior to departure:
More than 90days - Full refund less R228.00 administration fee per tour
More than 90 Days: Full refund less R228.00 administration fee per tour
90 Days & 60 Days: Full tour price less 20%
60 Days & 30 Days: Full tour price less 50%
30 Days & 0 Days: No refund
An amendment fee of R228 applies to all changes made to confirmed reservations. The above conditions apply unless otherwise specified in writing.

TOTAL AMOUNT PAYABLE

I, the undersigned, do hereby authorise Turners Conferences to debit my credit Card for the following amounts:
(please fax a copy of the front and back of your credit card to Turners Conferences)

A Registration Fees
B Accommodation (Deposit)
C Airport Transfers
D Excursion Programme
GRAND TOTAL:

PAYMENT DETAILS

Please select your payment option below.

Option 1
Bank Transfer
You must specify your name and SAAFoST 2015 on your bank transfer. Forward to:
Account Name:Turners Conferences and Conventions (Pty) Ltd - SAAFoST 2015
Bank:First National Bank
Account No.:62374322809
Branch:Durban Main Branch
Branch Code:221426
Swift No.:FIRNZAJJ762
(Please fax a copy of your transfer to Turners Conferences +27 31 368 6623)

Final date for Bank Transfer payments will be the 31 August 2015.

When processing your payment by bank draft please allow additional funds to cover bank charges. If short payments are received, they will be for your account.

Option 2
Credit Card
Please complete the following authorisation for Congress Organisers to debit your credit card.
A clear photocopy of both sides of the credit card is required for bank approval and verification

Credit Card Type:
Credit Card Number
Expiry Date
Cardholder's Name
3 Digit no. on reverse side where applicable

I agree that particulars provided in Section A can be passed on to Congress service providers and be published as part of the Congress Delegate List.

Yes /No

Please complete this registration and booking form and submit it to the Local Congress Organisers:

Turners Conferences and Conventions (Pty) Ltd
PO Box 1935, Durban, 4000 South Africa
Telephone: +27 31 368 8000
Fax: +27 31 368 6623
Email: gills@turnergroup.co.za

All transactions are conducted in terms of Turners Conferences standard conditions of trading. They are published on the Turners Conferences website & available on application.
Without the complete documents, we are unable to process your booking.

Your booking will only be confirmed once payment has been received.

Type this number into the box alongside: