Entomology 2019
Booking Form (Accommodation, Tours & Transfers)
IMPORTANT: Please click here if you're travelling to South Africa with your Child / Children

To register, kindly complete one form per delegate.

DELEGATE INFORMATION

*Title: *Last Name:
*First Name:
(for badge)
Middle Name:
Nationality: Gender:
Invitation Letter Required: Yes / No
Do you agree that your name and email address can be given to sponsors of the congress: Yes / No
*Organisation/Institute/Trust: *Position:
This is my:
(please select)
Private / Institution    
Address: City:
State/Province: ZIP/Post Code:
Country:
Work/Business Telephone Number:
(Country code/city code/number)
Fax:
(Country code/city code/number)
*E-Mail: *Verify E-Mail:
Mobile/Cell Number:
Special Dietary Requests: All meals provided are Halaal. Kosher meals can be arranged at an extra cost (price on application).
Vegetarian: Yes / No / Other If other, specify:
Other Requests
Other Special Requests:
(Please specify any access needs you have e.g. wheelchair user, mobility difficulties, hearing impaired etc.)
   

*Compulsory fields.

Accompanying Persons

Please complete the information below for accompanying person(s).

1st Accompanying Person

Title: Last Name:
First Name: Middle Name:
Nationality:    
Vegetarian: Yes /No /Other If other, specify:
Other Request:    

2nd Accompanying Person

Title: Last Name:
First Name: Middle Name:
Nationality:    
Vegetarian: Yes /No /Other If other, specify:
Other Request:    

3rd Accompanying Person

Title: Last Name:
First Name: Middle Name:
Nationality:    
Vegetarian: Yes /No /Other If other, specify:
Other Request:    


A - ACCOMMODATION

For full details of the hotels, please click on the hotel name below.

Please select the hotel of your choice from this list, and indicate your preference in the space provided.

All rates are quoted in South African Rand (ZAR) and are subject to change. Rates include VAT at 15% and 1% Tourism Levy. Rates are per room, per night and include a full English breakfast.

Accommodation Cancellation Policy:

You may cancel your reservation up to the 28th June 2018 with a full refund less an administration fee of ZAR 228.00.

Reservations cancelled after the 28th June 2018 will attract the following cancellation penalties:

  1. 59 - 31 Days - 50% cancellation fees apply
  2. 30 - 0 Days - 100% cancellation fees apply

An amendment fee of ZAR 228.00 applies to all changes made to confirmed reservations. Should you reduce the length of your stay upon arrival at the hotel; the hotel will change cancellation fees for the nights that you will no longer be using. For group reservations terms and conditions, these will be outlined in group contracts.

Should you reduce the length of your stay upon arrival at the hotel, the hotel will charge cancellation fees for the nights that you will no longer be using.

1st Choice: 2nd Choice:
Arrive Date: Depart Date:
No. of Nights: Name of Person with whom
you are sharing the room:
In the event that my preferred hotel is not available, please book me in a category of accommodation which is:
Similar / Higher / Lower
Special Dietary Requests:
Vegetarian Meal, etc.
Special Hotel Requests:
e.g. Non Smoking Room, Physically Disabled etc.

For group bookings of ten (10) people or more please email Bruce Rumble - brucer@turnersconferences.co.za.

Full payment is required with this application to confirm the hotel reservation. All incidentals are to be settled upon departure from the hotel.

Single Room - King or Queen bed in room with one occupant
Double room - King or Queen bed in room with two occupants sharing
Twin room - Two Beds in room with two occupants sharing

For your convenience kindly utilise the following currency converter which will assist in determining the rates of exchange from South African Rands to your local currency.
Currency converter - http://www.gocurrency.com/

Hotel Name Location,
Distance &
Transportation
Room Type
Room
Rate
 
Total
Durban Hilton Hotel
5 Star
Head Quarters Hotel

Delegates can earn a further 5% discount
advance purchase (Early Bird) reservations.
Closing date for advance purchase bookings is
28th June 2018. Terms and Conditions apply.

At ICC Twin Hilton Guest Room
Twin Sharing
2316.00
Deluxe King Hilton Room
Single Occupancy
2516.00
Deluxe Twin Hilton Room
Twin Sharing
2966.00
Deluxe King Hilton Room
Double Occupancy
2966.00
Executive King Hilton Room
Single Occupancy
2866.00
Executive King Hilton Room
Double Occupancy
3316.00
TOTAL: A - Hotel Accommodation
TOTAL: A - Hotel Deposit


B - EXCURSION PROGRAMME

Click on the tour code to view more information on each tour.

Please select the tour of your choice and indicate your choice in the space provided.

A 20% deposit is required within 14 days of booking to secure the excursion reservation. All excursions are subject to Turners and their appointed tour operators' terms and conditions. Once confirmed, excursions will be subject to a cancellation fee if cancelled before 6 July 2019.
No refunds will be made for cancellations received after 6 July 2019.

Cancellation fees: Refunds will be permitted for bookings cancelled within the following time periods, prior to departure:
More than 90 Days: Full refund less R228.00 administration fee per tour
90 Days & 60 Days: Full tour price less 20%
60 Days & 30 Days: Full tour price less 50%
30 Days & 0 Days: No refund
An amendment fee of R228.00 applies to all changes made to confirmed reservations. The above conditions apply unless otherwise specified in writing.

HALF DAY TOURS

Code
Tour Name
Time
Date
Cost Per Person
(ZAR)
No of Adults
No of Children
(under 12)
TOTAL
DCT01
Durban City Tour
(Morning)
09:00 - 12:30
710
DCT02
Durban City Tour
(Afternoon)
13:30 - 16:30
710
VTH01
Valley of 1000 Hills
(Morning)
09:00 - 12:30
900
VTH02
Valley of 1000 Hills
(Afternoon)
13:30 - 16:30
900
TGR01
Tala Game Reserve
08:00 - 14:00
2560
TOTAL: Half Day Tours

FULL DAY TOURS

Code
Tour Name
Time
Date
Cost Per Person
(ZAR)
No of Adults
No of Children
(under 12)
TOTAL
HGR01
Hluhluwe Game Reserve (Big 5)
06h00 - 18h00
3520
GAN01
Gandhi & Indian Experience
08h30 - 16h30
1670
TOTAL: Full Day Tours

TOTAL: B - EXCURSION PROGRAMME


C - AIRPORT TRANSFERS

If you would like to book transfers between King Shaka International Airport and the appointed accommodation in Umhlanga, please fill out the details below. A pre-booked and pre-paid transfer costs R355.00 per person, one way. Transfers not paid in full by the 7 June 2019, will be cancelled automatically. These will need to be re-booked with full payment to secure the services.

Transfer Date
Pick Up Point
Flight No.
Flight Arrival or Departure Time
Drop off Point
Arrivals Hall
(International or Domestic)
No. of people
TOTAL
King Shaka Int. Airport
King Shaka Int. Airport
TOTAL: C - Airport Transfers

Arrival Airport Information:

On arrival at King Shaka International Airport, collect your luggage and proceed to the main arrivals hall. Look out for a representative from Aqua Tours who will be holding a board with your surname on it. Should you encounter problems locating the Meet and Greet representative, please call the contact numbers available on your transfer voucher.

Cancellation policy:

All transport is subject to Turners and their appointed service providers' terms and conditions. Once confirmed, transfers will be subject to a 100% (percent) cancellation fee if cancelled within 48 hours of the service date, without reasonable cause or beyond the delegates' control i.e. flight delay or cancelled flight.
An amendment fee of R230.00 applies to all changes made to confirmed reservations. The above conditions apply unless otherwise specified in writing.

TOTAL AMOUNT PAYABLE

A - ACCOMMODATION (Deposit)
B - EXCURSION PROGRAMME
C - AIRPORT TRANSFERS
GRAND TOTAL:

PAYMENT DETAILS

Please select your payment option below.

Option 1
Bank Transfer
You must specify your full name and ESSA 19 Conference on your bank transfer. Forward to:
Account Name:Turners Conferences and Conventions Pty Ltd - Entomology 2019
Bank:ABSA Bank
Account No.:4060455419
Branch:KZN Business Banking
Branch Code:632005
Swift No.:ABSA-ZA-JJ
(Please fax a copy of your transfer to Turners Conferences +27 31 368 6623)
Final date for Bank Transfer payments will be the 2 July 2019.
All fees associated with Forex payments are for your own account. Please instruct your bank accordingly when processing payment.
Option 2
Credit Card
When opting to process payment by credit card, further instructions will be emailed advising on how to process payment via the online 3D PayGate Portal. A unique reference number will be issued to you.

Please complete this booking form and submit it to the Turners Conferences:

Turners Conferences and Conventions (Pty) Ltd
PO Box 1935, Durban, 4000 South Africa
Telephone: +27 31 368 8000
Fax: +27 31 368 6623
Email: gills@turnersconferences.co.za

All transactions are conducted in terms of Turners Conferences standard conditions of trading. They are published on the Turners Conferences website & available on application.
Without the complete documents, we are unable to process your booking.

Your booking will only be confirmed once payment has been received.

All published prices are subject to change without prior notice. This may be due to currency regulations and/or changes in duties or taxes.

Type this number into the box alongside:

 


Entomology 2019